About
Outstaffing is a workforce management solution that enables organisations to engage employees who work under the client's day-to-day supervision while remaining legally employed by the outstaffing provider. Under this model, the outstaffing company assumes responsibility for employment administration, including payroll, employment contracts, tax and social security compliance, and other HR-related obligations, allowing clients to focus on their core business operations while maintaining workforce flexibility.
Outstaffing can imply both the withdrawal of current employees from your organisation and the hire of new specialists. Thus, employees work in one company, but according to the documents they have a different employer (outstaffer company).
There are three parties involved in the process: the host company, the recruitment agency and the hired employees. The outstaffer outsources some of its staff to another company for temporary use.
Outstaffing is advantageous when hiring foreign specialists - since the process of registration in this case is more labour-intensive, it is possible to transfer all the documentation issues and potential risks to the intermediary company.
An organisation may transfer as few as one employee or as many as one hundred employees to an outstaffing arrangement. However, it is important to comply with the applicable legal requirements. In particular, the number of outstaffed employees must not exceed 10% of the company's permanent workforce. If this threshold is exceeded, the approval of the relevant trade union (where applicable) is required.
Outstaffing industries and categories
Outstaffing can be used across a wide range of industries and job categories, with no inherent restrictions on the types of roles that can be supported, subject to applicable local employment legislation. Antal Staffing Solutions has extensive experience delivering outstaffing services across the following industries:
- IT & teIecom
- sales staff
- marketing & PR
- transport and logistics
- admin
- pharmaceuticals
- legal
- HR
- retail
- finance and accounting
Stages of outstaffing
- The first and at the same time the most important stage is the selection of a reliable contractor. That is, a staffing agency that has a certificate of accreditation to conduct outstaffing activities.
- After that you can discuss the most favourable options of outstaffing for your business - what departments you need employees for, who you want to take out of the workforce, what scheme will allow you to get the most profit and reduce costs.
- Contact Antal Staffing Solutions to discuss your workforce transfer or employee outstaffing requirements. Our specialists will help you identify the most appropriate engagement model for your business, develop a tailored workforce solution, and prepare the necessary contractual documentation. Every outstaffing arrangement is designed individually to meet your operational needs, business objectives, and local regulatory requirements.
Benefits of Outstaffing
Reduction of costs for closing vacancies
The recruiting agency has its own database of specialists who are ready to go to work promptly, which means that business tasks will be solved faster than when selecting and interviewing candidates independently.
Delegation of processes
You can turn to a staffing agency to take your existing employees out of the workforce - you do not need to understand the legal intricacies of the issue yourself.
Reduce HR administration costs
Since the employee does not work for you, the HR department does not need to create his personal file, issue certificates, sick leave, take into account when filing statistical reports and so on.
Reduced tax burden
The outstaffer company itself transfers deductions to the tax authorities, pension fund and health insurance fund.
Reducing the actual number of employees
The staff working for the outstaffer company is not on your company's payroll and is not taken into account when determining compliance.
Benefits of partnering with a recruitment agency
Company experience
Antal Staffing Solutions was one of the first private employment agencies in Russia to receive accreditation from the Federal Service for Labour and Employment (Rostrud) authorising the provision of temporary personnel (outstaffing). We ensure that all employment and contractual documentation is prepared in full compliance with the applicable Rostrud requirements and Russian labour legislation.
Extensive database of specialists
Antal Staffing Solutions is part of Antal Talent, one of Russia's leading recruitment and HR consulting firms. Leveraging our extensive recruitment expertise and a proprietary database of more than 500,000 candidates, we can quickly identify and provide qualified professionals to meet your workforce requirements.
Flexibility
Antal Staffing Solutions provides a flexible workforce that can be scaled up or down to match your business needs. In most cases, employees can be deployed within 1–2 business days of your request. Should your staffing requirements change, the engagement can be concluded without the costs, administrative burden, or potential employee relations risks typically associated with terminating permanent employment.
Working within tight deadlines
We guarantee on-time performance of services: both if you need employees urgently, and if you have planned outstaffing in advance in a certain period.
Personalised approach
Regardless of the order amount, a personal project manager will work with you. He will solve your tasks, no matter how non-standard they may be.
When a service is needed
Staff outstaffing is most often due to economic reasons, it is necessary when it is important for you to keep work processes uninterrupted:
If the company does not have the resources to expand its staff;
if you have already reached the limit on the number of employees - for example, to fulfil the conditions of simplified taxation;
you need to develop your business under budgetary and administrative constraints;
you need to reduce staff to optimise financial performance;
you need to urgently expand your staff to launch a new project or production facility, but the need exceeds your staffing plan for the year.
In all these cases you will benefit from outstaffing service. New employees will come on board and your staff will remain unchanged.
FAQ
Outstaffing services may only be provided by legal entities accredited as private employment agencies in accordance with applicable legislation. Antal Staffing Solutions holds the required accreditation and is officially registered as an authorised outstaffing provider. This ensures that all services are delivered in full compliance with the relevant legal and regulatory requirements, giving clients confidence in the legality and reliability of their workforce solutions.
Outstaffingis the delegation of tasks to employees employed by another organisation. You get employees who perform the services. With outstaffing, companies enter into a contract to provide staff. You pay for specific specialists for a specific job. With outstaffing, all functions remain within the company, but employees are formally taken out of the workforce.
Outstaffing also has a time limit - a maximum of 9 months, outsourcing has no time limit.
Cost
The cost of outstaffing services for your organisation depends on the number of employees, their salaries, the timing of outstaffing and other factors.
To discuss outstaffing costs and receive a tailored commercial proposal, please contact Daria Feoktistova, Business Development Manager at Antal Staffing Solutions. She will be happy to assess your requirements and recommend the most suitable workforce solution for your organisation - Daria Feoktistova, Business Development Manager | Daria.Feoktistova@antaltalent.com | +7 968 330 95 45